The world is getting digital in every means, and so is your signature!
Many business owners are now incorporating electronic signatures as part of their digital transformation journey.
E-signature solutions have grown in popularity in recent years as tools like jSign have made it easy to add legally binding e-signatures to any document.
But with so many electronic signature tools to choose from, how do you decide which one is best for you?
After all, they all seem kind of the same at a glance, right? Wrong.
When it comes to electronic signature tools, there are a few key features to look for that will make your decision easier.
In this blog post, we’ll show you how to choose the right electronic signature tool for your business by looking at important factors like ease of use, security, integrations, and more.
Let’s get started.
Key Features To Look For When Choosing An E-Signature Tool
Before we talk about the features you should look for in an e-signature tool, it’s first important to ask yourself a few questions to identify your basic needs:
- What percentage of the total number of transcripts do you anticipate producing and distributing on a weekly or monthly basis?
- Which forms, agreements, and other papers do you now process manually or on paper that you would like to be able to manage digitally? A few examples are sales contracts, purchase orders, documentation for employing new employees, vendor agreements, the processing of invoices, compliance with internal regulations, expenditure reports, and letters of intent.
- Is it essential for the people you send papers to be able to view them on their mobile devices or tablets after you send them for signatures?
- Do you want an easy solution that works with the tools you already use, such as Google Workspace, Quickbooks, Slack, Microsoft, and Workday, to mention a few?
- How many different people in your firm are responsible for sending documents that need to be signed?
- Do you want the opportunity to request payment prior to the document being signed?
Once you’ve answered these questions, you can then move on to learning about some of the important features offered by the best electronic signature tools.
1. Signing for All Types of Documents
It’s important to make sure that your e-signature tool can handle a variety of document types.
The best e-signature platforms, like our favorite jSign, will let you sign and send any type of document, from PDFs and images to Microsoft Office files and more.
This way, you’ll never have to worry about whether or not a particular document can be signed electronically.
2. Legally Binding Signatures
When you’re dealing with important documents, you need to know that the signatures are going to be legally binding.
Fortunately, all of the best electronic signature tools use advanced encryption methods to ensure that your documents are secure and that the signatures are tamper-proof.
This way, you can rest assured knowing that your documents are legally binding and that they can’t be altered in any way.
3. Ease of Use
Another important factor to consider is ease of use.
The best electronic signature tools are designed to be as user-friendly as possible, so you won’t need any IT expertise to use them.
In fact, most e-signature platforms can be used with just a few clicks of a mouse.
Plus, the best tools will come with step-by-step tutorials and support so you can get started right away.
When you’re dealing with sensitive documents, security is always a top priority.
You want to make sure the tool you use has the latest security measures to protect your documents.
This includes features like advanced encryption, two-factor authentication, and tamper-proof signatures.
Plus, most e-signature platforms also offer the ability to set expiration dates and password-protect your documents.
This way, you can be sure that your documents are always safe and secure.
When you’re choosing an e-signature tool, it’s also important to consider integrations.
The best tools, like jSign, will integrate with the other software you use, such as Google Drive, Dropbox, and others.
This way, you can easily send documents for signatures without ever leaving your current platform.
Plus, integrations can also help automate your workflow so you can get your work done even faster.
Finally, you’ll also want to consider pricing when you’re choosing an e-signature tool.
The best tools are usually priced based on the number of documents you need to sign.
However, some tools also offer monthly or yearly subscription plans, like jSign that has plans starting as low as $9.99 a month.
Either way, you’ll want to make sure the tool you choose is within your budget.
A Final Word on Choosing the Right Electronic Signature Tool
With so many different electronic signature tools and apps out there, it can be tough to know which one is right for you.
However, if you keep the factors we listed above in mind, you should be able to find the perfect tool for your needs.
Once you’ve found the right tool, you’ll be able to sign documents electronically with ease, knowing that they’re legally binding and secure.
And remember, some tools like jSign offer free trial periods that let you try out all of the features before you commit to a paid plan.
So, if you’re not sure which tool is right for you, be sure to take advantage of free trials to find the perfect fit.
Have any questions about how to choose the right e-signature tool? Leave a comment below.