The 4 Best Ways to Transcribe Video to Text

Do you need to transcribe video to text? Not sure what the best way to go about doing it is?

Did you know that websites with transcripts yield 16% more revenue than those without?

Also, YouTube videos with captions can generate 7.32% more views than those without.

If that isn’t enough to convince you, consider the fact that organic traffic directed toward transcripts has grown by 6.68%.

These stats are evidence of a growing trend of using automatic transcription software and transcription services to transcribe video to text.

Over the last few years, a lot of entrepreneurs, content creators, and teachers switched their work mode to online which also contributed to the high usage of transcription software for turning video files into text.

If you need to transcribe video to text, you have a lot of options, but not all of them are created equal.

With that in mind, we’ve put together an in-depth guide that will explain all of the different ways you can transcribe a video file into a text document.


The Top Ways To Transcribe Video To Text

On the surface, transcribing a video to text sounds easy enough. But it can get complicated really quickly, especially when there are multiple voices on the video, background noise, and other factors.

So, whether you need to transcribe a YouTube video, an Instagram story video, a lecture video, or something else, these tips will help you get started.


1. Use a Human Transcription Service

Best Human-Based Services
GoTranscript: Transcription Services | Transcribe Audio/Video to Text GoTranscript: Transcription Services | Transcribe Audio/Video to Text

GoTranscript offers human-based services (transcription, translation, captioning, and subtitling) for over 60 languages with over 99% accuracy.

We earn a commission if you make a purchase, at no additional cost to you.

Your best bet for accuracy when converting a video to text is to hire a professional transcriber to handle the job. There are many great services out there, like GoTranscript , that can quickly transcribe video files without breaking the bank.

GoTranscript offers affordable human-based transcription services, including translation; captioning; and subtitling, for 60+ languages with 99% or better accuracy.

With a worldwide team of 20,000+ transcription and translation experts that have worked with likes of Forbes and Netflix, you can trust GoTranscrript to get the job done right when creating your video transcript.

One thing that gives them a leg up on automated transcription apps is they allow you to add notes to your project so you can customize your transcriptions with speaker labels, timestamp formatting, specific punctuation rules, and other things.

There’s also a mobile GoTranscript app that acts as a digital recorder, so you can directly upload your audio, place an order, and track your existing transcription projects.

Click here to get started with GoTranscript today.


2. Try a video to text converter

There is a plethora of video transcription software, like,  with different functionalities along with free and paid options that will let you quickly and easily transcribe audio and video files.

If you have a large volume of videos you need to get transcripts for, using software to automatically transcribe video into text is the fastest, most convenient option.

The best transcription tools can accommodate just about any type of video format, quickly and accurately creating transcribed files in just a few minutes.

If you have budget constraints, you can opt for free transcription software that may not provide the same level of quality, but will definitely improve your productivity.

However, it is ideal to pay and use software to save yourself from the hassle of editing the output all over again.

Simply put, using software to automatically transcribe video is the absolute fastest and most efficient way to get the job done.


3. Combine professional transcription post-editing with a software

So, this method is similar to hitting two stones with one bird!

It is great for academic or commercial use where there’s a lot of content to be transcribed and where having the utmost accuracy is absolutely essential.

First, you use transcription software to transcribe video to text, then hire a professional transcriber to correct errors. Errors such as punctuation, grammar, and spelling are likely to occur as a result of using the software and it is only sensible to correct them manually.

Even though this way is costly and time-consuming, it does not demand 100% human intervention and churns out the most accurate results.


4. DIY video transcription

If you’re working with a tight budget and you have the time and patience, you can transcribe on your own.

Transcribing manually will be easy on the pocket as there is absolutely no investment required, but it can be a taxing task.

All you need to do is put in the time and effort to transcribe your video to text manually.

Here are three simple steps you can follow for DIY text transcription:

  • Get familiar with the transcription basics — First off, understand the crux of transcribing videos. You can opt for a short online course to learn how to present a transcript, how to set the layout, how to annotate the video to refine the parts that are blurred or where there is background noise, how to timestamp, etc.
  • Prepare your transcribing tools — Once you get the hang of the basics, the next step is to set up your workflow in such a way that it is easy to navigate, play and pause the video. We usually do this by switching between windows every few seconds, using keyboard shortcuts, etc. if your videos are not very long, using the play and pause option seems reasonable. However, if you have lengthy videos, it is best to use a foot pedal to reduce interruptions. Foot pedals improve your overall workflow and eliminate all unnecessary distractions caused by constantly going back and forth. Apart from that, you will also need a video player and word-processing software.
  • Set up your text expander — This feature will definitely blow your mind! Imagine transcribing process becoming so smooth and easy by only inserting abbreviations of a word. For instance, you can pre=set your text expander to give the output ‘happy birthday’ when you time ‘hb’. These are called snippets. The sole purpose of a text expander is to enable the transcriber to create various snippets of long, difficult words. Also, you can create snippers of the name of different speakers or other repetitive words or phrases in the video. You’ll notice how this will significantly improve your speed and accuracy.


Why Should You Use Transcription Services and Software?

Transcription software and services can be used for a wide array of applications, including:


While podcasts are already quite enjoyable to listen to/watch, it is still a profitable idea to add your transcripts to a website or a blog. You’ll be able to target a larger audience as many people might get to your podcast transcript through a search engine.

Social media marketing

Did you know that approximately 85% of Facebook video content is watched without sound? This means, if your video doesn’t have captions or subtitles, it might not grab your audience’s attention and you’ll lose views. A transcript makes it more convenient to consume content and share it with others.


Journalists use transcripts to ensure the accuracy of quotes and to add more context to a story.


Transcripts serve as an alternative way to read/enjoy the content for users of passive technology. Moreover, people who have hearing disabilities can read the video text in their native language. Another reason is the fact that about 70% of students prefer transcripts for studying. It helps them with comprehension and can go back to the transcript for revision.

Massive global outreach

While creating a video, you are limited to a particular language. This means other people around the world may not be able to consume your content even if they find it interesting. Modern transcription software removes this obstacle and paves the way for reaching a global audience. Once the video is converted into text, viewers can translate it into their own language in a jiffy!


How To Choose A Video To Text Converter

When it comes to choosing software or services for transcribing video to text, there are many things you need to look for, including:

1. Smooth, fast transcription 

The sole purpose of using transcription software is to reduce human intervention and convert it into text in less time than doing manually. So, when choosing a video-to-text file converter online, make sure it has a streamlined interface and can automatically transcribe in minimum time.

2. Record and transcribe live

This is a rare feature that not many transcription software possess. It is pretty useful, especially in academic and corporate settings where large meetings/lectures need to be converted in real-time.

3. Customized vocabulary

If your content includes any jargon or other technical words that are necessary to understand the context, adding custom vocabulary will help you. This feature assists you to add all the difficult words you want the converter to catch. In this way, the next time those words come up, the software will recognize and organize them accordingly.

4. Import pre-recorded videos

You want to make sure the tool you use can easily accommodate all types of video file formats to convert speech into text.

5. Two-factor authentication

Transcribing any confidential information is secured when the software has two-factor authentication. Once you turn it on, all your sensitive data will be safeguarded and will not be accessible to intruders who perform phishing or pharming.

6. Speaker identification

Whether it’s classroom interactions, panel discussions, or other conferences where there are multiple speakers, it gets challenging to transcribe what each one said. Speaker identification can detect by name and help you comprehend the text easily.

If you have been conducting or participating in meetings, you understand the pain of taking notes about every detail.

It is just like creating minutes of meetings but the amount of effort and concentration required is immense.

And even if one does it painstakingly, the result is not so accurate and favorable. It becomes pretty difficult for any external viewer to comprehend.

Therefore, to improve productivity and outreach in a video meeting, the ultimate way is to use automated transcription software.

In case you wondering where will you get all the aforementioned features in one software, let us share our favorite.


A Final Word on Converting Video to Text

If you need to convert video to text, you have a lot of options. From using transcription voice recognition software that converts text automatically to hiring someone to doing it yourself, there are lots of choices.

It all comes down to figuring out what you can afford, how much time you have, and what level of accuracy you expect.

If you want accurate video-to-text transcription delivered quickly without costing a fortune, we recommend trying GoTranscript.

Click here to get started with GoTranscript today.

Have any questions about how to transcribe video to text? Leave a comment below and we’ll help you out.

Fatima Mansoor

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