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Otter.ai Pricing, Plans, Free Trial Info, More (2023)

Otter.ai offers a number of different plans for eLearning pros and organizations of all types. See how they compare side-by-side.

Last Updated: 10/18/2023

By Scott Winstead

With multiple plans ranging from free up to $40 a month depending on the features you need, Otter.ai pricing is an affordable transcription software that can automatically generate shareable smart meeting notes, sync audio, text, and images in real-time.

Otter.ai offers lot of different applications for educators and eLearning professionals. For colleges and universities, the tool offers faculty and students real-time captions and notes for both in-person and virtual lectures, classes, or meetings. eLearning professionals can use Otter.ai to transcribe and caption instructional videos, enhancing accessibility for diverse learners. Additionally, the tool’s real-time transcription and keyword extraction features can aid in the creation of interactive and searchable course materials, elevating the digital learning experience.

It all sounds great, but is Otter.ai worth it? And if so, which plan is the best fit for your needs? What even is the difference between all the different Otter.ai plans?

This article reviews the plans offered by Otter.ai in 2023 — available in monthly and annual payment options — and the details and features of each plan. The guide has been completely updated to reflect the latest developments so you can be sure you’re getting accurate information to help you make an informed decision.

How Much Does Otter.ai Cost?

Otter.ai offers 4 different plans in hopes of every person/organization finding one that fits exactly their needs. The free plan gives users a brief introduction to the software and a glimpse into all the additional tools available.

Compare the different Otter.ai plans and pricing in the image below, and continue reading for further details and information about each.

Otter.ai Basic (Free Version)

The free plan offered by Otter.ai does not have an expiration date. This plan is not a trial but rather a brief look at the software and all that it can offer.

Even thought it’s just a free basic plan, Otter.ai offers a decent number of features that will increase work efficiency and better the quality of your work.

Key Features:

Record and transcribe live meetings in real time
Transcribe audio files to text
Transcribe video to text
Otter Assistant can join Zoom, Microsoft Teams, and Google Meet meetings for you to take and share notes, even if you’re not there
Otter AI Chat tool lets you talk live with Otter and teammates, and get answers to meeting questions instantly
300 minutes of transcription; 30 minutes per conversation

Who is the free plan best for?

The Basic plan is designed for individuals who are just starting out. With a fairly short limit of 300 monthly transcription minutes and the ability to import and transcribe three audio or video files in its lifetime, this plan is ideal for eLearning professionals or educators who have occasional transcription needs or are looking to test the waters with Otter.ai. It’s also suitable for small businesses or individuals who hold infrequent meetings.

Otter.ai Pro – $10/month billed annually or $16.99 month-to-month

The pro version offered by Otter.ai can be set up on both monthly and annual payment plans. The software offers a generous discount when an annual plan is activated.

This plan includes everything and includes all of the features listed above in the basic plan, along with several more.

The pro plan allows users to import pre-recorded files and gives tools to add a custom vocabulary.

Key Features:

Speaker identification
Live notes and captioning for Google Meets
Automatic sync of files from Dropbox, Zoom, etc.
Add teammates to your plan
Great features for teams like shared custom vocabulary; tag speakers; assign action items to teammates
Otter Assistant can join meetings for you to take and share notes when you’re double booked, even if you’re not there
Advanced search features to increase work efficiency and speed
Export and playback features
Skip silence feature
Variety of playback speeds
1200 monthly transcription minutes; 90 minutes per conversation

Who is the Pro version of Otter.ai best suited for?

The Pro plan is tailored for individuals and small teams requiring more transcription minutes and advanced features. With 1200 monthly transcription minutes, advanced search, export, and playback capabilities, and the ability to import and transcribe up to 10 audio or video files per month, this plan is a perfect fit for eLearning professionals who regularly create digital content or host webinars. It also caters to small business teams that need to collaborate and share notes efficiently.

Otter.ai Business Plan – $20/month billed annually or $40 month-to-month

The business plan offered by Otter.ai offers enormous value and features.

It costs $20/month billed once annually, or $30/month recurring.

It is great for small teams and organizations because it has customized tools to incorporate working together. This plan includes all the features from the pro version and an additional few key features.

Key Features:

Zoom Live notes and captions
Otter Assistant can join meetings for you to take and share notes when you’re triple booked, even if you’re not there
Team vocabulary
Easy to use integrated billing system
Secure 2-factor authentication
Receive prioritized customer support
Detailed analytics reports surrounding the usage
TLS encryption
Import and transcribe unlimited audio or video files
Bulk exports in a variety of audio formats
Sharing tools perfect for teams
6000 transcription minutes per user; 4 hours per conversation

Who is Otter.ai Business plan best suited for?

The Business plan is designed for larger teams and organizations that need extensive collaboration and sharing capabilities. Offering 6000 monthly transcription minutes, the ability to join up to 3 concurrent virtual meetings, and unlimited audio or video file imports, this plan is best suited for eLearning institutions that create a lot of content or businesses that have frequent and extended meetings. The added administrative features make it a great choice for organizations looking for more control and analytics.

It offers a variety of tools, making teamwork and cooperative work more feasible. There are features that were specifically created for efficient and strong teamwork. Some of these features are:

Sharing through private groups
Real-time annotation (comments, highlighting, more)
Share easily to all team members
Folders to keep everything organized

Otter.ai Enterprise plan – Contact for custom pricing

The Enterprise plan offered by Otter.ai is perfect for large organizations.

The features in the plan provide further support, control, security, and more that make it suitable for larger organizations and companies who need access for the entire team.

Key Features:

Multiple payment methods
Single-sign-on
Custom vocabulary library
Ability to enable time-codes
Video playback speeds adjustment
Easy billing system
Prioritized support

Who is the Enterprise plan best suited for?

The Enterprise plan is crafted for large organizations that require additional security, control, and support. It encompasses all the features of the Business plan, with added benefits like Single Sign-On (SSO), organization-wide deployment, and advanced security controls. This plan is ideal for large eLearning platforms or corporate businesses that prioritize security and need extensive customization and control over their transcription services.

Otter.ai Pricing Q&A

Does Otter.ai offer monthly and annual payment plans?

Yes, they do. Otter.ai offers a generous discount for users who sign up with an annual plan.

Is Otter.ai compatible with both PC and Mac?

Yes, it is.

How hard is it to change the plan type?

It is simple! Otter.ai has done a great job ensuring that the software is very user-friendly and perfect for everyone. Simply go under settings and click “Upgrade,” and follow the prompts.

What forms of payment does Otter.ai accept?

Otter.ai accepts credit and debit card payments.